How to Download a Company Shared with Sage Drive?

A Sage Drive enables you to store the company’s data and allows you to access your Sage 50 company data from any computer that has Sage 50 installed on it. Sage Drive is essential for all types of businesses regardless of their size. Sage Drive allows you to access data from numerous locations safely and conveniently. There is absolutely no need to connect a USB drive for transmitting information from one system to another. This guide covers downloading a company file shared via Sage Drive for licensed Sage 50 users with an active Sage Drive subscription. AccountingAdvice.co provides independent technical support for this process.

Why is Sage Drive important?

Sage Drive connects the data of the company to a single server from where you can access the information. This method is beneficial for businesses that are looking to access important information from their comfort zone without physically moving anywhere.  As long as Sage 50 is installed on your PC, Sage Drive automatically syncs the database and stores the information in the cloud, from where you can easily access the data from any location without the need for your presence.

If you are looking to download a Sage Drive Company to your computer system, then follow the steps mentioned below:

Steps to download a company shared with Sage Drive

1. Click File and select Download a Sage Drive company.
2. Sign in with your Sage ID credentials (email and password).
3. Select option Next from the Sage drive company Access Wizard
4. After this, you can select the company which you would like to download
5. After selecting the preferred option, press option Next
6. While downloading, a local copy of the company is created in your data path
7. The download will take place only once
8. After Sage Drive is downloaded, open Sage Drive company like any other company
9. Once the process gets completed, you will see Sage Drive Company is listed in the Open an Existing Company window.
10. Open Sage Drive and start your work in the company.

Note: Ensure that you work under proper network connectivity, as Sage Drive work smoothly on a stable Internet connection. The recommended download speed of the Internet connection should be 4 Mbps or higher, while the upload speed should be 2 Mbps or higher. In addition, the idea behind downloading Sage Drive Company is that when you are away from the primary location where data is stored, you can access the data at the time of necessity.

After downloading the Sage Drive company, the next step is to activate the Sage Drive. Let us have a sneak peek at the process of activating the Sage Drive.

Also Read: How to Create a New Sage ID Login?

How to Activate Sage Drive?

1. Create a Sage ID (if you don’t already have one).
2. Open the company you want to share.
3. Go to File > Share Company.
4. Enter the requested information to complete Sage ID sign-up.
5. Check your email for the activation link (note: keep the “ensure you have access to your registered email” callout here — that part was fine).
6. Click the activation link in the email.
7. Select “Register” to share the company.
8. Go to Manage User Access to set permissions.
9. Enter your email address and password to secure the account.

Also Read: Sage Network Access for Multi-User Mode Issues

How to download a company shared with Remote Data Access?

1. Open File and select Connect to a Shared Company.
2. Enter your Sage account email address. Create an account if you don’t have one. Make sure the invitation is linked to the correct email.
3. In the Shared Companies window, select the company you want to access.
4. Click Connect to download the company file.

Note: 

• Use a high-speed internet connection for best results.
• Recommended speed: at least 20 Mbps download and 10 Mbps upload.
• The maximum file size for shared companies is 5 GB.

How to share a company using Remote Data Access?

1. Go to File and select Remote Data Access.
2. Choose Yes, I am the right person.
   • Create an Administrator password if one has not been set.
   • Enter a username, create a password, confirm it, and click Save.
3. Fill in your company address details to confirm company information.
4. Complete all required fields and confirm. Log in with your Sage account email and password. If you don’t have a Sage account, register and follow the sign-up process.

1. Go to Maintain > Users > Set Up User Security to open the User Security window.
2. Add any new Sage 50 users.
3. Click the Share button.
4. Select Save and Close.
5. Click OK on the message. Sage 50 will then upload your company for remote access once the User Security window is closed.
   

Note:

• You can share an unlimited number of companies through Remote Data Access.
• The maximum file size for shared companies is 5 GB.
• For best performance, use a high-speed internet connection with at least 20 Mbps download speed and 10 Mbps upload speed.

Also Read: Sage Remote Data Access is Down

How to stop sharing a company with Remote Data Access?

Note: The Sage 50 user who shared the data first is the data owner. Only this user can stop sharing a company through Remote Data Access.

1. Log in to the company you want to stop sharing.
   
2. Go to File > Remote Data Access > Stop Sharing.
3. Select Yes to confirm. A confirmation message will appear stating that the company is no longer shared.
   1. Users who previously downloaded the company will still have access to their local copy.
   2. They will not see any new changes saved to the company.

How to remove a user from a Remote Data Access company?

Note: Sharing must be paused temporarily to remove a user. Notify other users who may be working in the shared company before making changes.

1. Go to Maintain > Users > Set Up User Security. A notification will appear that Sage 50 will pause sharing—click Yes.
2. Select the user you want to remove and click Delete User. Confirm by clicking Yes.
3. Click Save and Close. Sharing will automatically resume once the changes are complete.

Final Words

A stable, reliable internet connection is essential for Sage Drive to run smoothly — the recommended download speed is 4 Mbps or higher, with an upload speed of at least 2 Mbps. The main benefit of downloading a Sage Drive Company is flexibility: once downloaded, you can access your company data whenever you’re away from its primary storage location.

Frequently Asked Questions: